| Genre | Typical length | Reader | What it must do |
|---|---|---|---|
| Journal article | 6,000–10,000 words | Specialists who will check the method | One contribution, stated early, defended fully, with everything needed to replicate |
| PhD thesis | 60,000–100,000 words (social sciences, India) | Two or three examiners, then almost nobody | Demonstrate independent research competence; each chapter a defensible unit |
| Working paper | As the article, often longer | Peers before review; the seminar circuit | Get feedback; establish priority; be citable before the journal |
| Policy brief | 2–6 pages | Officials and funders with ten minutes | Findings first, recommendations that name an actor, evidence in an annex |
| Research report (donor) | 30–80 pages plus annexes | Programme staff, the commissioning officer | Answer the terms of reference; executive summary carries the whole thing |
| Book chapter | 6,000–9,000 words | Students and adjacent fields | Synthesis and argument; less method, more context |
| Conference paper | As the article, earlier draft | A discussant and a room | Be finished enough to be criticised |
| Kind of contribution | Example | What the paper must show |
|---|---|---|
| A new finding | Cash transfers reduce child labour in a setting where nobody had measured it | That the setting matters and the finding was uncertain before |
| A better estimate | The same effect, but identified more credibly or measured on a larger sample | Why the earlier estimates were doubtful and how this one fixes it |
| A mechanism | The effect runs through school fees, not through income | Evidence that separates the channels, not just a story |
| A measurement | A validated scale for women's decision-making in Hindi and Bangla | Reliability, validity, and what the old measure got wrong |
| A method | A cheaper way to sample migrant households | That it works, against a benchmark, and what it costs |
| A synthesis | The evidence on SHGs, read together for the first time | A systematic method (see Systematic Reviews 101) |
| A theory or framework | A model that explains why evaluations disagree | That it explains something the alternatives do not, with testable implications |
| Paragraph | Job | Length |
|---|---|---|
| 1 | The problem, with one number that shows it matters | 4–6 sentences |
| 2 | What is known and the specific gap or disagreement, three to six citations | 5–8 sentences |
| 3 | This study: setting, design, data, in enough detail to be credible | 5–8 sentences |
| 4 | The main result, with its magnitude, and the second result if there is one | 4–6 sentences |
| 5 | Why the reader should believe it: the identification, the checks | 4–6 sentences |
| 6 | The contribution, against named papers, in two or three sentences each | 6–10 sentences |
| 7 | Roadmap, one sentence per section, or omit if the journal dislikes it | 2–4 sentences |
| Section | Health, psychology | Economics | Development studies, sociology |
|---|---|---|---|
| Introduction | Short; the question | Long; result and contribution included | Medium; context heavy |
| Background / literature | In the introduction | Folded into the introduction | Often a separate section |
| Context / setting | Brief | A section: the programme, the setting | A section, often long |
| Data and methods | Methods, detailed and standardised | Data section, then empirical strategy with equations | Methods, with reflexivity where qualitative |
| Results | Tables in order, minimal interpretation | Results with interpretation woven in | Findings, thematic where qualitative |
| Discussion | Separate; interpretation, limitations | Merged with results or short | Separate, often the longest |
| Conclusion | Brief | Short, implications | Substantive |
| Item | What to state | Where |
|---|---|---|
| Source | Survey name, round, collecting agency, or your own fieldwork with dates and instrument | First paragraph |
| Sample | Frame, sampling design, target and achieved n at each level, response and attrition rates | Second paragraph and a flow table or diagram |
| Variables | Definition of every outcome and key covariate, exactly as measured, with the question wording in an appendix | Third paragraph; a variable table in the appendix |
| Descriptives | Means, SDs and n by group, with a balance test where relevant | Table 1 |
| Quality | Missingness, known problems, cleaning decisions, and how the analysis handles them | Fourth paragraph |
| Access | Where the data can be obtained or why they cannot; the replication package | Final paragraph and a data availability statement |
| Belongs in the appendix | Belongs in the paper |
|---|---|
| Robustness tables that confirm the main result | The one robustness check that changes it |
| Variable definitions and question wording | The definition of the main outcome |
| Full regression tables with all covariates | The coefficient of interest with its standard error |
| Balance tables beyond Table 1 | Table 1 |
| Attrition analysis, sample flow | Attrition rate and its direction of bias |
| Derivations, proofs, simulation details | The result of the derivation |
| Interview guides, codebooks | The analytic approach |
| Additional figures, maps, photographs of instruments | The one figure that carries the finding |
| Pass | Read | Time | Record |
|---|---|---|---|
| 1. Triage | Title, abstract, first figure, conclusion | 5 minutes | Keep / discard / maybe; one line on why |
| 2. Structure | Introduction, headings, tables, discussion | 20 minutes | Question, design, sample, main result with number, setting |
| 3. Close | Everything, including the appendix | 1–3 hours | The identification argument, the limits, what you would ask the authors, exact quotes with page numbers |
| Genre | Literature review | Where it sits | Notes |
|---|---|---|---|
| Economics article | 1–2 pages, inside the introduction | Paragraphs 2 and 6 of the introduction | Named papers, specific differences, no survey |
| Development studies article | 2–4 pages, own section | After the introduction | Thematic; positions the paper in a debate |
| Health article | 3–6 paragraphs, inside the introduction | Introduction | Cites the systematic reviews, then the direct comparators |
| Sociology, political science article | 3–6 pages | Own section, often with theory | Argument with the literature is a large part of the contribution |
| PhD thesis (monograph) | 25–60 pages | Chapter 2, sometimes 2 and 3 | Demonstrates command of the field; still an argument, not a catalogue |
| PhD thesis (three papers) | Short in each paper, plus a framing chapter | Introduction and each paper | The framing chapter reads across the three |
| Policy brief | One paragraph or a box | After the summary | 'What the evidence says', three to five citations |
| Evidence | Verb | Example |
|---|---|---|
| Randomised, precise, direct | shows, finds, raises, reduces | 'The transfer raises enrolment by 6 points.' |
| Credible quasi-experiment | finds, indicates; 'effect' with the design named | 'Difference-in-differences estimates indicate an effect of 6 points.' |
| Correlational | is associated with, predicts | 'Membership is associated with higher enrolment.' |
| Mechanism inferred, not tested | suggests, is consistent with | 'The pattern suggests a savings channel.' |
| Speculation | may, could, one possibility is | 'One possibility is that husbands' migration mattered.' |
| Not supported | does not | 'We find no evidence that credit alone changes decisions.' |
| Cut | Why |
|---|---|
| very, quite, rather, somewhat, fairly | Intensifiers and softeners that carry no information |
| it is important to note that; it should be mentioned that | Say the thing |
| in order to; due to the fact that; in terms of | to; because; delete |
| the present study; the current paper | this study; we |
| respectively | Rewrite so each number sits beside its noun |
| utilise, methodology, conceptualise | use, method, think of |
| a number of, a majority of | the number |
| Keep | Why |
|---|---|
| Technical terms, defined once | 'Heteroskedasticity' is shorter than its definition |
| 'I' and 'we' | Every major style guide now permits them; the passive to avoid them is worse |
| Short Anglo-Saxon verbs: show, find, use, give, mean | Clear, and no referee has ever objected |
| Numbers as figures from 10 up; words below | Journal style varies; be consistent |
| 'Because', not 'as' or 'since' | 'As' and 'since' also mean time |
| Indian terms with a gloss on first use | 'panchayat (elected village council)' |
| Tool | Cost | Use it when | Trade-off |
|---|---|---|---|
| Word or LibreOffice Writer with Zotero | Free (LibreOffice) or licensed | Co-authors and supervisors use it; the journal requires .docx; tracked changes matter | Equations, cross-references and large documents are fragile |
| Google Docs with Zotero | Free | Live co-writing with a team; comments in place | Weak reference and figure handling; export to Word for submission |
| LaTeX (Overleaf or local) | Free | Economics journals, equations, a thesis with many cross-references, consistent numbering | Learning curve; supervisors may not read it; Overleaf's free tier is limited |
| Quarto or R Markdown | Free | Papers whose tables and figures come straight from code; reproducibility; one source for PDF, Word and HTML | The document is code; co-authors need the toolchain |
| Plain text with Markdown, then Pandoc | Free | Drafting without formatting distractions; version control with Git | Converting to journal templates takes a step |
| Grammar checkers | Free tier | Mechanics: agreement, articles, spelling | Style suggestions push toward the bland; ignore them |
| Rule | Example |
|---|---|
| Two significant figures in prose, more in tables | 'about 8 points', not '8.37 percentage points' |
| Percent vs percentage points | Enrolment rose from 75% to 81%: 6 percentage points, or 8 percent |
| Give the base | '6 points, from a control mean of 75%' |
| Give the precision | '8 points (95% CI 3 to 13)' or '(SE 2.5)' |
| Give the scale | 'about 0.2 standard deviations' or 'a quarter of the control mean' |
| Lakh and crore with the international figure | 'Rs 12 crore (Rs 120 million, about US$1.4 million)' |
| Currency year | 'in 2023 rupees' |
| Units every time | 'per household per month' |
| Treatment (n = 1,204) | Control (n = 1,187) | Difference | p | |
|---|---|---|---|---|
| Woman's age (years) | 34.2 (8.1) | 34.6 (8.4) | −0.4 | 0.29 |
| Completed primary school (share) | 0.41 (0.49) | 0.39 (0.49) | 0.02 | 0.41 |
| Household size | 5.6 (2.1) | 5.5 (2.0) | 0.1 | 0.35 |
| Monthly consumption (Rs, 2023) | 9,840 (4,210) | 9,610 (4,050) | 230 | 0.22 |
| Distance to bank branch (km) | 6.8 (4.9) | 6.5 (4.7) | 0.3 | 0.18 |
| Decision-making index (0–1) | 0.32 (0.21) | 0.31 (0.20) | 0.01 | 0.44 |
| Style | In text | Reference list | Used by |
|---|---|---|---|
| APA 7th (2019) | (Kumar & Sen, 2019, p. 12) | Kumar, A., & Sen, R. (2019). Title in sentence case. Journal, 12(3), 100–120. https://doi.org/... | Psychology, education, public health, many Indian social-science departments |
| Chicago author-date, 18th (2024) | (Kumar and Sen 2019, 12) | Kumar, Anil, and Rina Sen. 2019. 'Title in Headline Case.' Journal 12 (3): 100–20. | Economics journals (variants), development studies |
| Chicago notes-bibliography | Footnote 1 | Full note first time, short note after, plus bibliography | History, law, some humanities |
| Harvard | (Kumar and Sen 2019) | No single authority; each journal's version differs | UK and Commonwealth journals, many Indian universities |
| Vancouver / ICMJE | Superscript or bracketed number [1] | Numbered in order of citation; abbreviated journal names | Medicine, The Lancet, IJMR |
| MLA 9th (2021) | (Kumar and Sen 12) | Works Cited, alphabetical | Literature and languages |
| Bluebook / OSCOLA | Footnotes with case and statute conventions | Table of cases, table of statutes | Law reviews (Bluebook US, OSCOLA UK and increasingly India) |
| Similarity (UGC 2018 Regulations) | Level | Consequence for a thesis |
|---|---|---|
| Up to 10% | Level 0 | Minor; no penalty |
| Above 10% to 40% | Level 1 | Revised script to be submitted within six months |
| Above 40% to 60% | Level 2 | Debarred from submitting a revised script for one year |
| Above 60% | Level 3 | Registration cancelled |
| Material | Can you reuse it? | What to do |
|---|---|---|
| A short quotation with citation | Yes, under fair dealing (India, Copyright Act 1957, s. 52) and fair use | Cite; keep it short; no permission needed |
| A published figure or table, redrawn from the data | Usually yes, with citation | 'Author's figure, from data in Kumar (2019, Table 2)' |
| A published figure, reproduced as is | Only with permission, unless openly licensed | Request via the publisher's RightsLink; many grant free reuse for theses |
| Your own figure from your own published article | Depends on what you signed | Check the copyright transfer; most publishers permit reuse in a thesis |
| A government table or map (India) | Government works are copyright but reuse with attribution is generally permitted; check the source | Cite the issuing body, title, year, table |
| Creative Commons material | Yes, under the licence terms | Attribute; respect NC (non-commercial) and ND (no derivatives) where present |
| Survey instruments from other studies | Often, with citation; some are licensed | Check the instrument's terms (many DHS-derived modules are open; some psychological scales are not) |
| Stage | Requirement | Note |
|---|---|---|
| Entry | NET/JRF or a university entrance test and interview | Part-time PhDs permitted for the employed |
| Coursework | A minimum of 12 credits, including research methodology and ethics | In the first year; must be passed before research proper |
| Research Advisory Committee | Supervisor plus two members; reviews progress every semester | Written progress reports; the committee can recommend cancellation |
| Duration | Minimum three years including coursework; maximum six, extendable | Extensions are the university's decision |
| Publication before submission | No longer mandatory nationally | Removed in 2022 after the 2016 rule fed predatory journals; universities may still require it |
| Plagiarism check | Required before submission, under the 2018 regulations | The report is part of the submission |
| Evaluation | Supervisor and at least two external examiners not from the institution | Reports may require revision before the viva |
| Viva voce | Open, before the examiners and the department | Evaluation reports are shared with the candidate beforehand |
| Deposit | Electronic copy to INFLIBNET's Shodhganga | Within a set period after the award; the thesis becomes public |
| Element | What is usually required | Common fault |
|---|---|---|
| Title page | Exact wording from the ordinance: degree, university, department, month and year | Wrong degree title; missing 'submitted in partial fulfilment' |
| Declaration and certificate | Candidate's declaration of originality; supervisor's certificate; both signed | Unsigned; plagiarism certificate missing |
| Acknowledgements | Funders, field teams, participants, colleagues, family | Omitting the funder, which some funders require naming |
| Abstract | One to two pages; the whole argument | A description of chapters instead of findings |
| Contents, lists of tables and figures, abbreviations | Auto-generated | Page numbers wrong because the list was typed by hand |
| Chapters | Numbered headings; consistent style; tables and figures numbered by chapter (Table 4.2) | Inconsistent numbering across chapters written in different years |
| References | One list, one style, complete | Two styles; in-text citations with no reference; references never cited |
| Appendices | Instruments, ethics approval, additional tables, code or its location | Instrument in the language of the field with no English version |
| Length | Set by the ordinance; commonly 60,000–100,000 words in the social sciences | Padding to reach a minimum; there is rarely a minimum |
| Journal | Publisher and field | Notes |
|---|---|---|
| World Development | Elsevier; interdisciplinary development | Large, well read by policy audiences; long review times |
| Journal of Development Economics | Elsevier; economics | Highly selective; identification expected; registered reports track |
| Journal of Development Studies | Taylor & Francis; interdisciplinary | Takes qualitative and mixed methods; policy-relevant |
| Economic Development and Cultural Change | Chicago; economics | Applied micro; long-standing South Asia coverage |
| Development and Change | Wiley; critical development studies | Political economy, argument-driven work |
| Journal of Development Effectiveness | Taylor & Francis; evaluation | Impact evaluations and systematic reviews; 3ie-linked |
| Economic and Political Weekly | Sameeksha Trust, Mumbai; since 1966 | Read by Indian policy and academic audiences alike; Special Articles are peer reviewed; shorter forms too |
| Indian Journal of Labour Economics | Springer, for the Indian Society of Labour Economics | Work, wages, employment; Scopus-indexed |
| Indian Economic Review; Journal of Quantitative Economics | Springer, for the Delhi School of Economics and TIES | Economics with an Indian base; theory and applied |
| Indian Journal of Human Development; Indian Journal of Gender Studies; Contributions to Indian Sociology | Sage, for IHD, CWDS and the Institute of Economic Growth | Interdisciplinary, gender, sociology; established peer review |
| Indian Journal of Medical Research; Indian Journal of Community Medicine | ICMR; IAPSM | Public health; IJMR is open access without a fee |
| Route | What it means | Cost to author | Example |
|---|---|---|---|
| Gold | The journal publishes the final version openly, usually for an article processing charge | Typically US$1,500–4,000; waivers for some countries and funders | PLOS ONE, BMJ Global Health |
| Hybrid | A subscription journal that will make one article open for a fee | As above, often higher | Most Elsevier, Wiley and Springer titles |
| Green | You post the accepted manuscript on a repository after an embargo | Nothing | Any journal; check Sherpa Romeo for the embargo |
| Diamond | Open, no fee to author or reader; funded by a society or institution | Nothing | Indian Journal of Medical Research; many society journals |
| Preprint | The manuscript posted before or during review | Nothing | SSRN, arXiv's economics section, OSF, medRxiv |
| Metric | Source | Measures | Do not use it to |
|---|---|---|---|
| Journal Impact Factor | Clarivate (Web of Science) | Mean citations in year t to items from t−1 and t−2 | Judge a single paper or an author |
| CiteScore | Elsevier (Scopus) | Four-year citation window, all document types | Compare across fields |
| SJR, SNIP | Scopus-based | Prestige-weighted and field-normalised journal citation | Rank journals within a field precisely |
| h5-index | Google Scholar | h-index of a journal's last five years | Compare with Web of Science figures |
| Acceptance rate | The journal, if it publishes it | Selectivity | Infer quality; low rates also mean poor fit |
| Time to first decision | The journal | Speed | Choose a journal by this alone |
| Stage | Typical time | What you do |
|---|---|---|
| Draft to working paper | 2–4 months | Seminar, comments, revise; post |
| Submission to editor's first decision | 2–4 weeks | Desk reject, or sent to referees |
| Referee reports | 2–6 months | Start the next paper |
| First decision | Reject (most), major revision, minor revision, accept (rare) | |
| Revision | 1–3 months | Point-by-point response; new analyses |
| Second round | 1–3 months | Referees see the response |
| Acceptance to online publication | 2–8 weeks | Proofs, in 48 hours; data editor's checks where applicable |
| Online to print issue | 0–12 months | Nothing; the online version is citable |
| Total from first submission, one journal | 9–18 months | |
| Total including one rejection first | 18–30 months | Which is the usual case |
| Referee 2, comment 3 | Response | Where |
|---|---|---|
| 'The authors do not address differential attrition between arms, which could bias the estimates upward.' | We agree this needed direct treatment. Attrition was 11.8% in treatment and 13.9% in control (new Table A4). Attriters were poorer at baseline in both arms; the difference between arms is not significant (p = 0.31). We now bound the estimate using Lee (2009) bounds; the effect remains positive at 5.1 to 9.4 points (new Table 5, column 3). We have added a paragraph to the results and a sentence to the limitations. | pp. 14–15; Table 5; Appendix A4 |
| 'The literature review omits Sen and Rao (2020).' | Added, with a sentence on how their setting differs (urban, credit-only groups). We note their null result is consistent with our mechanism. | p. 4, paragraph 2 |
| 'The paper should also examine effects on children's schooling.' | We measured schooling but treat it as secondary because the pre-analysis plan named decision-making as the primary outcome. We now report schooling in Appendix Table A6 (a positive but imprecise 2.1 points, p = 0.19) and refer to it in the discussion. A full treatment is beyond this paper's scope and we say so. | p. 19; Appendix A6 |
| Field | Convention | What position signals |
|---|---|---|
| Economics | Alphabetical, regardless of contribution | Nothing; readers know this, and the convention penalises later surnames measurably (Einav and Yariv, J Econ Perspect 2006, 20:175) |
| Public health, medicine, psychology | By contribution; first author did most; last author is the senior or lab head | First and last matter for careers; middle authors less |
| Sociology, political science, development studies | By contribution, first author leads; sometimes alphabetical with a note | First author matters; a note explaining equal contribution is common |
| Interdisciplinary teams | Whatever was agreed, stated in a contribution note | The note is the signal |
| Declaration | What it says | Where it goes |
|---|---|---|
| Ethics approval | The committee, the approval number and date; or the reason approval was not required | Methods, and a statement at the end |
| Consent | That participants gave informed consent, how, and for what use including data sharing | Methods |
| Registration | Trial or study registry and number (CTRI for clinical trials in India; AEA RCT Registry; RIDIE; OSF) | Abstract and methods |
| Funding | Every funder, grant number, and the funder's role if any in design, analysis or publication | Acknowledgements or a funding statement |
| Competing interests | Financial or other interests of any author that a reader might think relevant; 'none' if none | A statement; the ICMJE form at many journals |
| Data availability | Where the data and code are, or why they cannot be shared and how to request them | A statement, often with the DOI of the deposit |
| Author contributions | CRediT roles per author | A statement |
| AI use | Any generative tool used, for what, and how the output was checked | Methods or acknowledgements, per the journal's policy |
| Argument and structure | Done |
|---|---|
| The claim is stated in one sentence in the abstract and the introduction | |
| The main result, with its number, appears in the introduction | |
| The contribution is stated against named papers | |
| Every section's first sentence carries its claim (reverse outline done) | |
| Objections are anticipated with analyses, not acknowledgements | |
| The conclusion says what follows, not what was found | |
| Limitations have a direction of bias each |
| Evidence and apparatus | Done |
|---|---|
| Every number in the text matches its table | |
| Every table and figure is referred to in the text and can be read alone | |
| Every citation in the text is in the list and every entry is cited; DOIs checked | |
| The similarity report has been run and read | |
| Declarations complete: ethics, registration, funding, conflicts, data, contributions, AI | |
| The replication package runs on a clean machine | |
| Format, word count and anonymisation match the journal's instructions | |
| Cover letter written, to the editor by name, with disclosures |
| Book or resource | What it is for | Notes |
|---|---|---|
| Booth, Colomb, Williams et al., The Craft of Research (4th ed., University of Chicago Press, 2016) | Argument: from topic to question to claim to evidence | The one to read first |
| Williams and Bizup, Style: Lessons in Clarity and Grace (12th ed., Pearson, 2017) | Sentences: characters, actions, cohesion, concision | Work through the exercises |
| Sword, Stylish Academic Writing (Harvard University Press, 2012) | What the most readable academics do differently | Short; read in a weekend |
| Pinker, The Sense of Style (Viking, 2014) | Why clear writing is hard, and the classic style as the cure | Chapter 3 on the curse of knowledge |
| McCloskey, Economical Writing (3rd ed., University of Chicago Press, 2019) | Economics prose, in 35 short rules | Blunt and correct |
| Cochrane, 'Writing Tips for PhD Students' (2005, online); Thomson, A Guide for the Young Economist (2nd ed., MIT Press, 2011) | The economics paper and seminar | Both free or cheap; Cochrane is twelve pages |
| Belcher, Writing Your Journal Article in Twelve Weeks (2nd ed., University of Chicago Press, 2019) | A week-by-week workbook from draft to submission | Used by writing groups worldwide |
| Dunleavy, Authoring a PhD (Palgrave, 2003); Murray, How to Write a Thesis (4th ed., Open University Press, 2017) | The thesis: structure, chapters, the process | Dunleavy on structure, Murray on habits |
| Silvia, How to Write a Lot (2nd ed., APA, 2019) | Habits, schedules, the writing group | Ninety pages |
| COPE guidelines; ICMJE Recommendations; Think. Check. Submit.; Sherpa Romeo | Ethics, authorship, journal checks, open-access policies | All free online |
| UGC PhD Regulations 2022; UGC Plagiarism Regulations 2018; your university's ordinance | The rules you are examined under | Read the ordinance twice |